How faculty can help with accommodation
- Verify that the student is registered with ADS and has testing accommodations on the current accommodation letter.
- Communicate with the student where they would like to take their test.
- Students who only need extra time may be able to take their test with the class and either start it early or finish it after the class so long as there is no conflict with the student’s schedule, the instructor’s schedule, or the classroom availability.
- Students may also be able to work out arrangements with the instructor directly to take it privately with them.
- Students can arrange for a proctored test through the ADS testing office. This option is most appropriate for students who may need assistive technology to assist them.
- Makeup exam policies may need to be adjusted as an accommodation and clear expectations about what is reasonable for each course should be established
- The makeup test must be timely and it must take place at a time and place agreed on by both the instructor and the student, as outlined in the memo from the Provost’s office.
- Extra time on an untimed take home exam is not required. In rare cases, it may be reasonable to provide additional time on a take-home exam. Faculty should contact ADS for assistance in establishing appropriate accommodation logistics.
- If ADS reports to faculty any test irregularities, it is the responsibility of the faculty member, along with the department, to investigate allegations and take any punitive measures.
- Notetakers are fellow classmates that provide a copy of their notes to a student with a disability who needs a supplemental copy of notes. A recruitment template is available on the link below. Faculty are asked to make an announcement or send out an email to their class to assist with finding a notetaker for the student with a disability. Faculty may be required to assist in providing supplemental notes to a student if a notetaker is not identified in a timely manner.
- Sonocent/Glean is a software that allows students to record audio and type their notes simultaneously, with many other features such as the ability to color-code audio that allow for a more efficient note-taking experience. Sonocent/Glean is most often best utilized by students who prefer to type notes and/or whose classes involve PowerPoints and other electronic forms. It is not recommended for students whose workload is pen and paper heavy, such as math, chemistry or physics concentrations.
- Zoom has the option of a transcription feature. It can be used to prepare a transcript of your Zoom video. Unfortunately, proper names and discipline specific terms may not be accurate. Faculty can edit the transcript and then share the video, or the Zoom vtt file can be opened in word and shared as a document
- Notes need to be provided in a timely way
Recorded lecture accommodations
- Lectures can be recorded in Zoom and shared
- Some students may ask to record the lecture through their phone or computer or third party software
- Students who are approved to record as an accommodation sign an agreement with ADS ensure that the recording is used for their purposes only
- Recordings should be posted within 48 hours of class
Alternative format accommodations
- Some students with disabilities may need materials in a large print or electronic format. It is recommended that faculty send an electronic version in advance to the student.
- It is critical to ensure that all materials posted to ELMS are in an accessible format
- Equations, diagrams and tables will need more specialized conversions; seek assistance from ADS’s Alternate Text Unit with as much notice as possible as these adaptations may require additional time
- Students with a hearing loss may require an ASL interpreter or real-time transcription services (TypeWell) for classes
- Students who are hard of hearing may require the use of an Assistive Listening Device (ALD)
- Students must be able to see you, the board and the interpreter/captions
- All communication to the student should be directly to them, not the interpreter
- Face forward when speaking and always use a microphone in larger settings
- Videos should all be captioned before being shown
- Recorded classes should be captioned before posting to ensure equal access
- Video captioning information is listed in the resource section below.
Attendance and deadline accommodations
- Coursework deadline flexibility (i.e. Additional time on assignments/Ability to move or delay an exam)
- Flexibility with attendance, tardiness or the need to leave class when symptoms arise
- Incompletes are not approved as an accommodation and are at faculty discretion